Fairmont State University
Procurement Office
Room 305 Hardway Hall
1201 Locust Avenue
Fairmont, WV 26554
Phone: (304) 367-4653
Fax: (304) 367-4706
Procurment Office is located on the 3rd Floor of Hardway Hall
Receiving Reports
A receiving report is a document generated internally by a spending unit verifying the receipt of commodities. Commodities include, but are not limited to: materials, equipment, supplies, printing and automated data processing hardware and software.
Information required on the receiving report include, name and address of individual seeking reimbursement, agency name (Fairmont State University or Pierpont Community & Technical College) itemized description of the commodity sufficient to match the invoice, quantity of each item purchased, and authorized receivers printed name and signature (see authorized receiver list link below) and date the item was actually received.
Not acceptable is the phrase “as per invoiced” in substitution of the itemization. Packing slips can be used IF it includes the required information for a receiving report as well as the authorized receiver’s signature.
LINKS:
Receiving Report form completion instructions
